2012 Police Employee information must have been entered into the electronic reporting tool by December 13, 2012, in order to meet the FBI’s deadline. The FBI has reviewed submissions and is requesting verification from select agencies whose employee numbers changed significantly between 2011 and 2012. An e-mail will be sent to affected agencies requesting verification. Instructions on how to adjust employee numbers from either year will be included in the e-mail. Agencies who did not submit police employee information by the due date will still have the ability to enter the data to be published in Crime in Illinois 2012; however, the information will NOT be forwarded to the FBI. The final date for entry is January 31, 2013, after which the POLICE EMPLOYEE tab in the reporting tool will be removed.
October 24, 2012
The FBI, who administers the Federal UCR Program, reviews every submitting agency’s index reports by comparing monthly totals for each offense category. When there is a significant difference by their standard (increase or decrease) for a particular offense category, the FBI requests verification from the submitting agency. Additionally, agencies are requested to provide an explanation for the increase/decrease if possible. FBI data verification requests are sent to agencies via e-mail by the I-UCR Program numerous times throughout the year, and include a response due date. The questioned statistic is often times correct, but there have been numerous entry errors detected through this verification process. Adjustments correcting erred statistics should be made in the reporting tool once identified to ensure the accuracy of current data. Failure to respond to a verification check will result in the Federal UCR Program publishing the questioned statistic.
October 18, 2012
The I-UCR Program annually collects law enforcement employee information related to the number of employees within each agency. Historically, the process required the completion of a paper collection form which was returned to the I-UCR Program for entry. This year and in the future, the information will be collected utilizing the on-line electronic reporting tool. Correspondence (see link below) will be mailed to each agency head on October 31, 2012, outlining the electronic reporting tool submission process. On November 1, 2012, an additional tab labeled Police Employee will be available in the reporting tool until December 13, 2012 to allow data entry, after which the tab will be deactivated. Paper forms will only be accepted from an agency if previously approved by the I-UCR Program Manager as a 'paper reporting' agency.
A final location, John A. Logan College in Carterville, has been added to the 2012 training schedule. Training will be held on Friday, December 14, 2012 from 9:00 a.m. until 3:00 p.m. Though the training is being held after the November 30, 2012 due date for 2011 reporting, attendance is strongly encouraged as adjustments to 2011 reports will be accepted until January 31, 2013. Attendees must register through Mobile Team Unit 15, Southern Illinois Criminal Justice Training Program, who is hosting the training. Contact MTU15 at 618/457-3514 or firstname.lastname@example.org
July 18, 2012
The deadline to submit 2011 data for forwarding to the Federal UCR Program and to be included in Crime in Illinois 2011 is November 30, 2012. There will be no exceptions or extensions. Agencies must enter INDEX CRIME statistics on-line using the electronic reporting tool. For those agencies previously unable to connect, the alternate connection process providing access to the reporting tool was posted in the February 9, 2012 update below. Only agencies unable to access the reporting tool after attempting both connection processes can request approval from the I-UCR Program Manager to submit paper report forms. 2011 SUPPLEMENTAL and HATE CRIME reports should be faxed or mailed to be entered by the I-UCR Program staff. Agencies do not have the ability to enter these reports into the reporting tool for 2011; however, 2012 Hate Crime reports can now be entered into the reporting tool and the ability to enter 2012 Supplemental data will be available in the next several months. Agencies failing to submit their INDEX CRIME statistics by the deadline could be deemed ineligible for certain JAG grants which require statistics be reported to the Federal UCR Program.
June 27, 2012
An additional location, Collinsville, has been added to the training schedule found in the June 22, 2012 update. NOTE: Information was recently disseminated by the IACP and ISA to agencies at the request of the I-UCR Program which has led to some confusion on 2011 Hate Crime Reports. 2011 reports should have been submitted to the I-UCR Program for entry. Agencies DO NOT have the ability to enter 2011 Hate Crime reports.
State-wide training addressing the revisions to the I-UCR Program reporting guidelines effective in 2010 continues. The training is the same training that has been offered over the past two years, with some minor changes. Agencies who have not attended are strongly encouraged to take advantage of this training opportunity. Repeat attenders are not discouraged; however, noncompliant and agencies who have not attended training will be given priority. Noncompliant agencies’ statistics are NOT forwarded to the Federal UCR Program, which is a requirement in determining eligibility for certain JAG grants. If you are interested in hosting future training sessions contact the I-UCR Program Manager.
The mailing address for the I-UCR Program will change effective July 1, 2012. The Post Office box in the previous mailing address is being discontinued which changed the zip code.
Illinois State Police
Illinois Uniform Crime Reporting Program
801 South 7th Street, 300-Annex
Springfield, Illinois 62703
Reporting forms will not be updated until after the Program’s anticipated move to a new location within Central Headquarters in the next six months.
June 8, 2012
Version 3.0 of the electronic on-line reporting tool has been successfully deployed. The attached document contains pertinent information regarding the reporting tool. Agencies who could not previously access the reporting tool are reminded that an alternate connection process has been developed (refer to the February 9, 2012 update). The I-UCR Program will not enter statistics for any agency until the alternate connection process has been attempted with no success. ONLY APPROVED AGENCIES can submit 2012 index crime, hate crime, and supplemental paper report forms to the I-UCR Program for entry. Forms submitted by all other agencies are being destroyed. Refer to the April 19, 2012 update for more specifics on submission of 2012 reports.
The on-line electronic reporting tool may now be accessed; however, the Hate Crime reporting element is not available. Technical issues were encountered after deployment of Version 3.0 preventing users from entering Hate Crime reports. When remedied, a message will be posted on the reporting tool’s Welcome Page message board. In the future, an update will appear on this web page ONLY when the entire reporting tool is out of service. If a single reporting element is out of service (Index, Hate Crime, Agency, etc), a message will be posted on the reporting tool’s Welcome Page message board alerting the user which reporting element is out of service, and again when the element is available for use.
May 24, 2012
The on-line electronic reporting tool remains unavailable for use. There will be an update posted to the web page once back in full service.
May 21, 2012
The on-line electronic reporting tool will be UNAVAILABLE for use the afternoon of Wednesday, May 23, 2012 in order to update the reporting tool. Click on the link below to access the document identifying the changes to Version 3.0 which include the ability to enter Hate Crime reports electronically.
Many agencies continue to fax or mail in I-UCR reports. NO PAPER REPORT FORMS SHOULD BE SUBMITTED FOR 2012 INDEX, HATE CRIME, OR SUPPLEMENTAL DATA. As advised in the January 27, 2012 update, it is anticipated that agencies will be able to enter Hate Crime and Supplemental Data reports into the electronic reporting tool within the next several months. Additionally, an alternate connection method for agencies not having LEADS 2000 was announced in the February 9, 2012 update. Agencies previously unable to access the reporting tool must attempt the alternate connection process before receiving approval to submit paper report forms. Refer to the attachment below for report submission processes.
A second method has been developed to allow users of the I-UCR electronic reporting to easily change their password both initially, and then every 90 days as required by policy. An icon consisting of a padlock, key, and "Change Password" will appear in the upper right hand corner of every screen in the reporting tool. By clicking on this icon, the user will be taken directly to the password change screen. This enhancement will be available on April 19, 2012. The original process to change a password detailed in the trouble-shooting guidelines will remain available; however, this enhancement provides a more readily available method for users to change their passwords.
April 13, 2012
Several modifications were omitted from the document posted on March 26, 2012, regarding the enhancements to the current Index Crime reporting element of the on-line electronic reporting tool. The omissions are detailed in the attached document. The Electronic Reporting Tool Troubleshooting Guidelines located in the Illinois Uniform Crime Reporting Program Resource Section near the bottom of the web page has been updated to include solutions to when a user signs on and receives a blank page, or a page displaying the message 'This is an empty Dashboard Page', and how to change a password.
Enhancements have been completed to the current Index Crime reporting element of the on-line electronic reporting tool. The enhancements are detailed in the attached document. Deployment of the enhanced version is scheduled to take place on Tuesday, March 27, 2012. There may be a brief down-time experienced during the deployment process. Users are encouraged to avoid usage of the reporting tool on this day.
As announced in the November 3, 2011 update, the URL or link to connect users to the electronic reporting tool has been modified to:https://iclear.isp.state.il.us
Currently, if the previous URL is used (https://bis.isp.state.il.us), the user is redirected to the new URL. Effective Thursday, March 15, this will no longer occur, and the user must use the new URL. If you are unable to access the reporting tool using the new URL, advise your Computer Administrator that you need to be able to resolve the URL https://iclear.isp.state.il.us to the new IP address 10.32.122.182. If you are still unsuccessful after resolving the URL to the new IP address, contact the ISP Integrated Help Desk at 217/782-4155 or toll free at 866/532-3700. Advise Help Desk personnel that you have taken the steps above to connect to the electronic reporting tool with no success.
The I-UCR Training class scheduled on March 26, 2012, in Princeton, has been cancelled due to lack of registrations. The training in Round Lake had to be rescheduled, and will now be held on March 26, 2012.
February 28, 2012
The state-wide training initiative addressing the revisions to the I-UCR Program reporting guidelines that went into effect in 2010 will continue in March. The training is the same training that has been offered over the past eighteen months. Agencies are strongly encouraged to take advantage of this training opportunity, and repeat attendance is not discouraged. Over 200 agencies did not comply to the revised guidelines, resulting in the agency being identified as non-reporting for 2010. Additionally, non-compliant agencies’ statistics were NOT forwarded to the Federal UCR Program. Additional training sessions will be scheduled for late Spring in central Illinois and will posted once finalized.
A solution has been identified to establish connectivity to the on-line electronic reporting tool for agencies previously unable to connect. The connection process is outlined in the attached document.
Information on the process to resolve missing reports and submit adjustments accompanied the 2010 Index Crime Offense verification report disseminated to the head of each law enforcement agency earlier this week. The document below recaps this information, as well as providing additional information regarding the verification report and associated processes.
The hate crime reporting element of the electronic on-line reporting tool has been developed and is being tested with deployment expected in March. Agencies will then have the capability to enter monthly 2012 hate crime reports on-line. Development has been initiated to provide the capability to enter supplemental reports (domestic-related incidents, crimes against children, and attacks against school personnel) on-line, with expected deployment by June 2012.
A solution has been identified to resolve the issue for most agencies unable to connect to the reporting tool. An update will follow within the week providing direction and the steps that need to be taken to assist in establishing connectivity. As it is expected that a majority of agencies will have the capability of entering index, hate crime, and supplemental reports for 2012 well before any deadlines, agencies are to refrain from submitting any paper forms to the I-UCR Program. Only those agencies who are unable to connect to the reporting tool after applying the solution will be permitted to submit paper forms for entry of 2012 reports.
January 26, 2012
Index Crimes verification reports for 2010 will be mailed on January 30, 2012 to the head of each reporting agency. Agencies will have until February 29, 2012, to either enter adjustments electronically or submit adjustments via the Monthly Crime Index form. As previously announced, 2010 statistics will be reported independently with no comparison to 2009 due to the major revisions to reporting guidelines implemented in 2010. Agencies who were noncompliant to the revised guidelines will not receive a verification report. Those agencies will receive correspondence providing direction towards achieving compliance.